Bookkeeping for Houston Small Businesses
Clean books. Job costing. Cash flow visibility. We handle your bookkeeping so you can focus on running your business.
Bookkeeping for Houston's Business Landscape
The Greater Houston area has 7.1 million people and a diverse business economy. $2.1M for established small businesses, but many owners don't have clean financials to prove it.
We work with Houston small businesses—especially contractors, service companies, and professional services—who need bookkeeping that goes beyond data entry to actually help them make better decisions.
Industry Mix in Houston
Energy services (30%)
Construction & trades (25%)
Industrial services (15%)
Professional services (15%)
Other (15%)
Common Accounting Challenges
Prevailing wage compliance for energy sector contractors
Multi-state job tracking for regional service companies
Equipment depreciation for capital-intensive businesses
Hurricane-related insurance claims and FEMA reimbursements
Managing cash flow through energy sector volatility
What You Get
Full-service bookkeeping designed for Houston small businesses. We don't just categorize transactions—we give you financial clarity.
Monthly Bookkeeping
We handle all transaction categorization, bank reconciliation, credit card reconciliation, and account cleanup. You get accurate financials every month, on time, consistently.
Job Costing
For contractors and project-based businesses: track costs by job, compare actual to estimate, know profitability before the job is done. Essential for Houston construction and trades.
Cash Flow Forecasting
See 60-90 days ahead. Know when cash will be tight, when big payments are due, when to chase collections. Eliminate payroll panic and cash surprises.
Financial Statements
Monthly P&L, balance sheet, and cash flow statement—delivered by the 15th of each month. Clean, accurate, and in plain language you can actually understand.
AR/AP Management
Track who owes you, who you owe, and when payments are due. We manage your accounts receivable aging and help you collect faster, reducing cash flow stress.
Sales Tax Filing
We calculate, prepare, and file your Texas sales tax returns. Especially important in Houston where different cities have different rates and rules.
Payroll Coordination
We sync with your payroll provider (Gusto, ADP, Paychex) to ensure payroll expenses are properly categorized and reflected in your financials. No more reconciliation headaches.
CPA Coordination
We work with your Houston CPA to make tax season smooth. We provide clean financials, depreciation schedules, and all the details they need for tax prep.
Monthly Financial Review
We don't just send you reports and disappear. We review your financials with you monthly, answer questions, explain trends, and help you make data-driven decisions.
Who This Is For
Small businesses in Houston doing $500K to $10M in revenue.
If you're currently handling bookkeeping yourself, using a part-time bookkeeper who's always behind, or paying a firm that sends reports you don't understand—we're built for you.
Most of our Houston clients are contractors, HVAC companies, plumbers, electricians, professional services, and growing service businesses that need more than data entry—they need financial clarity.
How It Works
Simple, predictable process. No surprises.
Discovery Call
Free 30-minute consultation to understand your business, current bookkeeping situation, and specific needs. We'll assess whether we're a good fit and what services make sense.
Onboarding & Setup
Connect accounting software, link bank accounts, review chart of accounts, and establish your monthly close calendar. We document your processes and set expectations for deliverables.
Cleanup (if needed)
If your books need cleanup, we reconcile accounts, categorize transactions, fix errors, and establish a clean starting point. This typically takes 30-60 days depending on how far behind you are.
Monthly Bookkeeping
We handle all transactions, reconciliations, AR/AP management, and financial statement preparation. You get monthly financials by the 15th of the following month, every month, consistently.
Monthly Review
We review your P&L, balance sheet, and cash flow with you monthly. Discuss trends, answer questions, flag issues early. This is where bookkeeping becomes business intelligence.
Pricing for Houston Businesses
Transparent pricing based on complexity, not games or hidden fees.
Basic Bookkeeping
$1,500/month
For service businesses with straightforward transactions:
- Monthly transaction categorization
- Bank & credit card reconciliation
- Financial statements (P&L, Balance Sheet)
- AR/AP tracking
- Monthly financial review call
Bookkeeping + Job Costing
$2,500/month
For contractors and project-based businesses:
- Everything in Basic, plus:
- Job costing by project
- Budget vs actual tracking
- Progress billing support
- Cash flow forecasting
- Profitability analysis by job type
Cleanup pricing: $1,000-3,000 one-time depending on how far behind. We'll assess during discovery call.
Sales tax filing: $150/month additional (if needed)
Month-to-month. No long-term contracts. See detailed pricing →
Tax Considerations for Houston Businesses
We don't prepare taxes, but we make tax season easier by keeping clean books and coordinating with your CPA.
Texas franchise tax with energy sector nuances
Multi-state income tax for companies working Louisiana, Oklahoma
Certified payroll requirements for prevailing wage work
R&D tax credits for energy technology companies
Vehicle and heavy equipment depreciation strategies
We Partner With Houston CPAs
There are 1,500+ CPA firms in Greater Houston. We work with your existing CPA or can recommend one who specializes in your industry. Our job is clean monthly financials. Their job is tax strategy and filing. Together, you get full financial support without paying for overlapping services.
Cash Flow Challenges in Houston
Every market has unique cash flow patterns. Here's what Houston business owners face:
Energy sector payment cycles tied to commodity prices
Large equipment purchases creating cash flow dips
Insurance premiums spiking after hurricane seasons
Retainage on commercial contracts (5-10% held back)
How We Help
We build cash flow forecasts that show you 60-90 days ahead. You'll know when cash will be tight, when to chase collections, when you can make that equipment purchase. This eliminates the "where did the money go?" panic that most Houston business owners feel at month-end.
"Our bookkeeper quit and left a mess. The KPS Group cleaned up two years of chaos in 60 days, then set us up with systems that actually work. First time we've had accurate financials."
Jennifer
Houston industrial services
Recovered $28K in missed deductions, stabilized cash flow
Common Questions from Houston Business Owners
What bookkeeping services do you provide in Houston?
We provide full-service bookkeeping for Houston small businesses: monthly transaction categorization, bank reconciliation, accounts receivable/payable management, job costing, financial statement preparation, sales tax filing, and cash flow forecasting. Everything you need to know where you stand financially.
How much does bookkeeping cost in Houston?
Bookkeeping for Houston small businesses typically costs $1,500-3,000/month for small businesses. Our pricing starts at $1,500/month for basic bookkeeping and scales based on transaction volume, complexity (job costing, multi-entity), and services needed. Month-to-month—no long-term contracts.
Do you work with Houston contractors and trade businesses?
Yes. Most of our Houston clients are contractors, HVAC companies, plumbers, electricians, and general contractors. We specialize in job costing, progress billing, and managing the cash flow challenges specific to construction and trades.
What accounting software do you use?
We work with QuickBooks Online, Sage 100, QuickBooks Desktop, NetSuite (larger companies). Most Houston small businesses use QuickBooks Online, which we recommend for its flexibility and integration capabilities. We'll work with whatever you currently use or help you transition to something better.
Can you help with taxes and CPA coordination?
We handle bookkeeping, not tax preparation. But we work closely with Houston CPAs to ensure your books are ready for tax season. We provide clean financials, depreciation schedules, and transaction details your CPA needs. Many clients use us for monthly bookkeeping and their CPA for annual taxes.
How is this different from hiring an in-house bookkeeper?
Hiring a bookkeeper in Houston costs $45,000-60,000/year plus benefits, software, and training. You get one person who might quit or call in sick. With us, you get a team, proven systems, and continuity—typically for half the cost of a full-time hire.
What if my books are a mess?
Most Houston businesses come to us with messy books. We offer cleanup services: reconcile bank accounts, categorize transactions, fix errors, and get you to a clean starting point. Then we maintain them monthly. Typical cleanup takes 30-60 days depending on how far back we need to go.
How quickly can you start?
We can typically onboard Houston businesses within 7-10 days. Initial setup includes connecting to your bank accounts, reviewing your chart of accounts, understanding your business model, and establishing monthly close procedures. First clean financials usually delivered within 30 days of starting.
Serving Houston and Surrounding Areas
We work with small businesses across the Greater Houston, including:
Based in Caddo Mills, serving the entire Greater Houston area remotely and on-site as needed.
Ready for Clean Books?
Free 30-minute consultation. We'll assess your situation, explain how we work, and give you an honest answer about whether we can help.