Bookkeeping for Caddo Mills Small Businesses
Clean books. Job costing. Cash flow visibility. We handle your bookkeeping so you can focus on running your business.
Bookkeeping for Caddo Mills's Business Landscape
The Hunt County (East DFW) area has 45,000 (Hunt County) people and a diverse business economy. $800K for established small businesses, but many owners don't have clean financials to prove it.
We work with Caddo Mills small businesses—especially contractors, service companies, and professional services—who need bookkeeping that goes beyond data entry to actually help them make better decisions.
Industry Mix in Caddo Mills
Agriculture & farming (25%)
Construction & trades (30%)
Retail & local services (25%)
Professional services (10%)
Other (10%)
Common Accounting Challenges
Managing seasonal cash flow for ag-related businesses
Job costing for local contractors serving rural areas
Tracking inventory for retail and farm supply businesses
1099 compliance for farm labor and subcontractors
Separating business and personal expenses for family operations
What You Get
Full-service bookkeeping designed for Caddo Mills small businesses. We don't just categorize transactions—we give you financial clarity.
Monthly Bookkeeping
We handle all transaction categorization, bank reconciliation, credit card reconciliation, and account cleanup. You get accurate financials every month, on time, consistently.
Job Costing
For contractors and project-based businesses: track costs by job, compare actual to estimate, know profitability before the job is done. Essential for Caddo Mills construction and trades.
Cash Flow Forecasting
See 60-90 days ahead. Know when cash will be tight, when big payments are due, when to chase collections. Eliminate payroll panic and cash surprises.
Financial Statements
Monthly P&L, balance sheet, and cash flow statement—delivered by the 15th of each month. Clean, accurate, and in plain language you can actually understand.
AR/AP Management
Track who owes you, who you owe, and when payments are due. We manage your accounts receivable aging and help you collect faster, reducing cash flow stress.
Sales Tax Filing
We calculate, prepare, and file your Texas sales tax returns. Especially important in Caddo Mills where different cities have different rates and rules.
Payroll Coordination
We sync with your payroll provider (Gusto, ADP, Paychex) to ensure payroll expenses are properly categorized and reflected in your financials. No more reconciliation headaches.
CPA Coordination
We work with your Caddo Mills CPA to make tax season smooth. We provide clean financials, depreciation schedules, and all the details they need for tax prep.
Monthly Financial Review
We don't just send you reports and disappear. We review your financials with you monthly, answer questions, explain trends, and help you make data-driven decisions.
Who This Is For
Small businesses in Caddo Mills doing $500K to $10M in revenue.
If you're currently handling bookkeeping yourself, using a part-time bookkeeper who's always behind, or paying a firm that sends reports you don't understand—we're built for you.
Most of our Caddo Mills clients are contractors, HVAC companies, plumbers, electricians, professional services, and growing service businesses that need more than data entry—they need financial clarity.
How It Works
Simple, predictable process. No surprises.
Discovery Call
Free 30-minute consultation to understand your business, current bookkeeping situation, and specific needs. We'll assess whether we're a good fit and what services make sense.
Onboarding & Setup
Connect accounting software, link bank accounts, review chart of accounts, and establish your monthly close calendar. We document your processes and set expectations for deliverables.
Cleanup (if needed)
If your books need cleanup, we reconcile accounts, categorize transactions, fix errors, and establish a clean starting point. This typically takes 30-60 days depending on how far behind you are.
Monthly Bookkeeping
We handle all transactions, reconciliations, AR/AP management, and financial statement preparation. You get monthly financials by the 15th of the following month, every month, consistently.
Monthly Review
We review your P&L, balance sheet, and cash flow with you monthly. Discuss trends, answer questions, flag issues early. This is where bookkeeping becomes business intelligence.
Pricing for Caddo Mills Businesses
Transparent pricing based on complexity, not games or hidden fees.
Basic Bookkeeping
$1,500/month
For service businesses with straightforward transactions:
- Monthly transaction categorization
- Bank & credit card reconciliation
- Financial statements (P&L, Balance Sheet)
- AR/AP tracking
- Monthly financial review call
Bookkeeping + Job Costing
$2,500/month
For contractors and project-based businesses:
- Everything in Basic, plus:
- Job costing by project
- Budget vs actual tracking
- Progress billing support
- Cash flow forecasting
- Profitability analysis by job type
Cleanup pricing: $1,000-3,000 one-time depending on how far behind. We'll assess during discovery call.
Sales tax filing: $150/month additional (if needed)
Month-to-month. No long-term contracts. See detailed pricing →
Tax Considerations for Caddo Mills Businesses
We don't prepare taxes, but we make tax season easier by keeping clean books and coordinating with your CPA.
Texas franchise tax reporting (many small businesses exempt)
Agricultural tax exemptions and deductions
No state income tax simplifies owner returns
Sales tax compliance for retail and service businesses
Depreciation strategies for equipment and vehicles
We Partner With Caddo Mills CPAs
There are Limited local CPA firms, most small businesses drive to Greenville or Rockwall. We work with your existing CPA or can recommend one who specializes in your industry. Our job is clean monthly financials. Their job is tax strategy and filing. Together, you get full financial support without paying for overlapping services.
Cash Flow Challenges in Caddo Mills
Every market has unique cash flow patterns. Here's what Caddo Mills business owners face:
Payment cycles from larger contractors (net-30 to net-60)
Seasonal revenue for ag-related and outdoor services
Managing growth when serving larger DFW markets
Funding materials and labor before getting paid
How We Help
We build cash flow forecasts that show you 60-90 days ahead. You'll know when cash will be tight, when to chase collections, when you can make that equipment purchase. This eliminates the "where did the money go?" panic that most Caddo Mills business owners feel at month-end.
"We run a local contracting business and never had clean books. The KPS Group is right here in Caddo Mills—they set us up in QuickBooks and now we actually know where we stand every month."
Tom
Caddo Mills contractor
Found $12K in unbilled work, improved cash flow visibility
Common Questions from Caddo Mills Business Owners
What bookkeeping services do you provide in Caddo Mills?
We provide full-service bookkeeping for Caddo Mills small businesses: monthly transaction categorization, bank reconciliation, accounts receivable/payable management, job costing, financial statement preparation, sales tax filing, and cash flow forecasting. Everything you need to know where you stand financially.
How much does bookkeeping cost in Caddo Mills?
Bookkeeping for Caddo Mills small businesses typically costs $600-1,200/month for small businesses. Our pricing starts at $1,500/month for basic bookkeeping and scales based on transaction volume, complexity (job costing, multi-entity), and services needed. Month-to-month—no long-term contracts.
Do you work with Caddo Mills contractors and trade businesses?
Yes. Most of our Caddo Mills clients are contractors, HVAC companies, plumbers, electricians, and general contractors. We specialize in job costing, progress billing, and managing the cash flow challenges specific to construction and trades.
What accounting software do you use?
We work with QuickBooks Online, QuickBooks Desktop, Excel. Most Caddo Mills small businesses use QuickBooks Online, which we recommend for its flexibility and integration capabilities. We'll work with whatever you currently use or help you transition to something better.
Can you help with taxes and CPA coordination?
We handle bookkeeping, not tax preparation. But we work closely with Caddo Mills CPAs to ensure your books are ready for tax season. We provide clean financials, depreciation schedules, and transaction details your CPA needs. Many clients use us for monthly bookkeeping and their CPA for annual taxes.
How is this different from hiring an in-house bookkeeper?
Hiring a bookkeeper in Caddo Mills costs $45,000-60,000/year plus benefits, software, and training. You get one person who might quit or call in sick. With us, you get a team, proven systems, and continuity—typically for half the cost of a full-time hire.
What if my books are a mess?
Most Caddo Mills businesses come to us with messy books. We offer cleanup services: reconcile bank accounts, categorize transactions, fix errors, and get you to a clean starting point. Then we maintain them monthly. Typical cleanup takes 30-60 days depending on how far back we need to go.
How quickly can you start?
We can typically onboard Caddo Mills businesses within 7-10 days. Initial setup includes connecting to your bank accounts, reviewing your chart of accounts, understanding your business model, and establishing monthly close procedures. First clean financials usually delivered within 30 days of starting.
Serving Caddo Mills and Surrounding Areas
We work with small businesses across the Hunt County (East DFW), including:
Based in Caddo Mills, serving the entire Hunt County (East DFW) area remotely and on-site as needed.
Ready for Clean Books?
Free 30-minute consultation. We'll assess your situation, explain how we work, and give you an honest answer about whether we can help.